1. Introduction

Zennify, Inc. ("Zennify", "we", "us", or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and protect personal data when you visit https://www.zennify.com (the “Website”), communicate with us, or otherwise interact with Zennify.

This Privacy Policy is intended to comply with the EU General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) and applicable EU data protection laws.

If you are located in the European Economic Area ("EEA"), the United Kingdom, or Switzerland, this Policy applies to you.

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2. Data Controller

Data Controller:
Zennify, Inc.
[Company Address]
United States

📧 Email: privacy@zennify.com
🌐 Website: https://www.zennify.com

Zennify does not currently appoint a Data Protection Officer (DPO), as it is not legally required to do so under Article 37 GDPR. For all privacy-related inquiries, please contact us using the details above.

EU Representative (Article 27 GDPR)

Zennify does not currently appoint an EU representative under Article 27 GDPR, as its processing of personal data relating to individuals in the EEA is occasional, limited in scope, and does not involve large-scale processing of special categories of personal data. If this assessment changes, Zennify will appoint an EU representative as required by law.

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3. Personal Data We Collect

3.1 Information You Provide Voluntarily

We may collect the following personal data when you contact us or interact with our Website:

• Name
• Email address
• Company name
• Job title
• Phone number
• Any information you voluntarily submit via contact forms, demo requests, or inquiries

3.2 Information Collected Automatically

When you visit our Website, we may automatically collect:

• IP address
• Browser type and version
• Device type and operating system
• Referring URLs
• Pages visited and time spent
• Date and time of access

This information is collected using cookies, server logs, and similar technologies.

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4. Purposes and Legal Bases for Processing

Zennify processes personal data only where a lawful basis exists under Article 6 GDPR.

Purpose

Legal Basis

Responding to inquiries

Art. 6(1)(b) – Contract or pre-contractual steps

Website operation and security

Art. 6(1)(f) – Legitimate interest

Analytics and performance measurement

Art. 6(1)(a) – Consent

Marketing communications

Art. 6(1)(a) – Consent

Legal and regulatory compliance

Art. 6(1)(c) – Legal obligation

Where processing is based on consent, you may withdraw consent at any time.

Legitimate Interest Assessment

Where processing is based on legitimate interest (Article 6(1)(f)), Zennify has conducted an internal balancing assessment to ensure that its interests—such as maintaining Website security, preventing fraud, and ensuring service reliability—do not override the rights and freedoms of data subjects.

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5. Cookies and Tracking Technologies

Zennify uses cookies and similar technologies to operate and improve its Website. Cookies may include:

• Strictly necessary cookies
• Analytics cookies
• Marketing cookies (where applicable)

Where required by law, Zennify obtains your explicit consent before placing non-essential cookies. You may manage or withdraw cookie consent through our cookie banner or your browser settings at any time.

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6. Data Sharing and Recipients

Zennify may share personal data with:

• IT and hosting providers
• Analytics and marketing service providers
• Professional advisors (legal, accounting)
• Public authorities where legally required

All service providers act as processors under Article 28 GDPR and are contractually obligated to process personal data only on Zennify’s instructions and to implement appropriate security measures. Zennify does not sell personal data.

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7. International Data Transfers

Zennify is headquartered in the United States. Where personal data is transferred outside the EEA, Zennify ensures appropriate safeguards are in place, including:

• EU Standard Contractual Clauses (SCCs)
• Additional technical and organizational safeguards where required

You may request a copy of the applicable safeguards by contacting privacy@zennify.com.

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8. Data Retention

Zennify retains personal data only for as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required by law.

Retention periods are determined based on:

• The duration of our relationship with you
• Applicable legal or regulatory obligations
• Limitation periods for potential legal claims

Where specific retention periods cannot be defined in advance, Zennify applies documented retention criteria and periodically reviews stored data to ensure it is not retained longer than necessary.

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9. Data Security

Zennify implements appropriate technical and organizational measures to protect personal data against unauthorized access, loss, destruction, alteration, or disclosure, in alignment with Article 32 GDPR.

While no system can be guaranteed to be 100% secure, Zennify continuously reviews and improves its security controls to mitigate risk.

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10. Your Rights Under GDPR

If you are located in the EEA, you have the following rights:

• Right of access (Art. 15)
• Right to rectification (Art. 16)
• Right to erasure (“right to be forgotten”) (Art. 17)
• Right to restriction of processing (Art. 18)
• Right to data portability (Art. 20)
• Right to object (Art. 21)
• Right to withdraw consent at any time (Art. 7(3))

To exercise your rights, please contact privacy@zennify.com.

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Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority in the EU Member State of your habitual residence, place of work, or place of the alleged infringement if you believe your personal data has been processed in violation of GDPR.

10A. Source of Personal Data

Zennify primarily collects personal data directly from individuals through Website forms, communications, and business interactions. In limited cases, business contact information may be obtained from publicly available sources or professional networks and processed in accordance with applicable law.

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11. Automated Decision-Making and Profiling

Zennify does not engage in automated decision-making, including profiling, that produces legal or similarly significant effects on individuals within the meaning of Article 22 GDPR.

11A. Children’s Privacy

Zennify’s Website and services are not directed to children under the age of 16. Zennify does not knowingly collect personal data from children. If you believe that personal data relating to a child has been collected, please contact us so that appropriate deletion measures can be taken.

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12. Third-Party Websites

The Website may contain links to third-party websites. Zennify is not responsible for the privacy practices or content of third-party sites. Users are encouraged to review the privacy policies of those websites separately.

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13. Changes to This Privacy Policy

Zennify may update this Privacy Policy from time to time. Any changes will be posted on this page and the “Last updated” date will be revised accordingly.

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14. Contact

If you have questions about this Privacy Policy or Zennify’s data processing practices, please contact:

Zennify, Inc.
📧 privacy@zennify.com
🌐 https://www.zennify.com

End of Policy